Privacy Policy

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Fit to a "T" Fitness  is committed to protecting the privacy and confidentiality of your personal and health information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information to provide you with personalized strength training and nutrition programs.

1. Information We Collect:  We collect information necessary to design and deliver safe and effective fitness and nutrition programs. The types of information collected may include:

• Contact Information: Name, address, email address, and phone number.
• Health and Medical Information (Protected Health Information - PHI): Health history, current medical conditions, injuries, physical activity readiness data (PAR-Q), physician's clearance, progress photos, relevant biometric data, and emergency contact information.
• Fitness and Lifestyle Information: Fitness goals, workout history, dietary preferences, sleep patterns, stress levels, and other lifestyle details relevant to your program.
• Financial Information: Payment details (processed securely through third-party services; we do not store raw financial data ourselves).
• Website Usage Data: IP addresses, cookies, and website analytics (if applicable to your website setup).

2. How We Collect Your Information:  We collect information through various methods, primarily directly from you:

• Intake Forms: When you fill out new client questionnaires and health history forms.
• Consultations: During verbal and written communication in initial and ongoing consultations.
• Online Platforms/Apps: Through secure client management software or apps used to deliver your programs and track progress.
• Website/Email: Via contact forms, email correspondence, or newsletter sign-ups.

3. How We Use Your Information:  The information you provide is used solely for the following specified, legitimate purposes:

• Program Design and Delivery: To create, manage, and adjust your personalized strength training and nutrition programs.
• Communication: To communicate with you regarding your training, scheduling, account updates, and relevant health information.
• Monitoring Progress: To track your progress and ensure the safety and effectiveness of your plan.
• Safety and Risk Management: To ensure your health and safety during physical activity and to obtain appropriate informed consent.
• Legal Compliance: To comply with legal obligations and maintain accurate records.

We will not use your information for unrelated reasons without your explicit, separate consent.

4. Information Sharing and DisclosureYour privacy is paramount. We will not sell, rent, or trade your personal or health information to any third parties. We may only share your information in the following limited circumstances:

• With Your Explicit Consent: If you provide written authorization for us to share information with a healthcare provider (e.g., a physical therapist or physician) to coordinate care.
• Third-Party Service Providers: We may use secure third-party software (e.g., for client management, scheduling, or payment processing). These providers are contractually obligated to protect your data and only use it for the purpose of providing their services to us.
• Legal Requirements: If required to do so by law or in the good-faith belief that such action is necessary to protect and defend our rights, property, or the safety of our clients or the public.
• Emergency Situations: In an immediate emergency to protect your vital interests or the safety of others.
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5. Data Security:  We implement appropriate physical, technical, and administrative safeguards to protect your personal and health information from unauthorized access, disclosure, alteration, or destruction. Measures include:

• Using password-protected and encrypted digital storage systems.
• Storing physical records (if any) in locked cabinets accessible only by authorized personnel.
• Restricting access to sensitive data to only those who have a "need-to-know".
• Using SSL technology on our website to encrypt data transmission.

6. Data Retention:  We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal, tax, and accounting requirements. Once your data is no longer needed, we will securely delete or anonymize it.

7. Your Rights Regarding Your Information:  You have rights concerning your personal data. Depending on your location, these may include the right to:

• Access the personal information we hold about you.
• Correct or update inaccurate or incomplete information.
• Request deletion of your data (the "right to be forgotten"), subject to legal requirements for retention.
• Withdraw consent at any time for data processing based on consent.
• Object to certain processing of your data.

To exercise any of these rights, please contact us using the information below. We will respond to your request within the timeframe required by applicable law.

8. Children's Privacy:  Our services are intended for individuals at least 18 years of age. We do not knowingly collect information from children under the age of 13 without verifiable parental consent.

9. Changes to This Privacy Policy:  We reserve the right to update this Privacy Policy at any time. We will notify you of any material changes by posting the new policy on our website or by contacting you directly via email.

10. Contact Us:  If you have any questions or concerns about this Privacy Policy or our data practices, please contact:

Tona Wilson, Fit to a "T" Fitness, LLC
619-794-8781
coachdoctorfitness@gmail.com
www.coachdoctorfitness.com,  www.fit2atfitness.com

Effective Date: November 7, 2025